William Pitt Sotheby's International Realty is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Chatham, NY brokerage.
William Pitt Sotheby's International Realty is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the largest Sotheby's International Realty firm in the Northeast. The company ranks within the top 40 real estate companies nationally by sales volume.
The administrative and marketing assistant will report to the brokerage sales manager and will be working directly with the office's lead designer to support and promote marketing tools and techniques that support company revenue drivers while maintaining a personable, team-oriented and professional disposition.
Responsibilities include:
- Provide administrative support to the office and real estate agents, including managing phone calls, emails, and correspondence.
- Managing deal processing for real estate transactions, including commission billing and payment processing
- MLS Data Entry and Digital File Maintenance
- Assisting with daily office needs and managing general administrative activities.
- Manage office level invoices and billing
- Supply ordering through preferred suppliers
- Coordinate and schedule appointments, meetings, and property showings for the agents.
- Assist with office operations as directed by the brokerage manager.
- Prepare and organize real estate documents and contracts, ensuring accuracy and compliance.
- Basic copywriting/editing skills reviewing listing descriptions and proofreading
- Support marketing efforts by coordinating mailings, preparing promotional materials, and assisting with digital marketing campaigns and social media.
- Assist agents with templated social media and postcard assets.
- Collaborate with the team to ensure smooth office operations and provide assistance during special events or projects.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work efficiently.
Qualifications:
- Bachelor's degree is preferred or relevant work experience
- Minimum two years administrative related experience
- Digital - must possess high-level technology and digital marketing understanding
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment
- Proficiency in Adobe Creative Suite: InDesign, Photoshop, Illustrator is a plus
- Creative problem solving skills
- Strong communication skills, verbal and written
If you are a detail-oriented individual with a passion for sales and providing exceptional customer service, we would love to hear from you. Join our team as an Agent Assistant and contribute to our success in the industry. Apply now!
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person