Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth.
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business.
This is a remote position (seeking employees based in Delaware, Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations.
Objectives of the Role:
- Support the Director of Business Operations
- Assist various clients as directed
- Maintain client relations and refine internal processes that support the company and the client
- Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
- Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities (dependent on client needs):
- Manage the professional and personal needs for various clients
- Track detailed records in timekeeping system
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
- Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
- Organize client communications
- Answer phones for clients and relay messages
- Plan client events
- Respond to all requests within a maximum of 4 business hours
- Navigate priorities while multi-tasking
- All other tasks as needed
Skills and Qualifications
- 4 years of experience in administrative role reporting directly to senior management
- Salesforce Experience
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep various companies’ confidences
- Promptness and a motivated self-starter
- Confident and professional phone presence
- Available to help with urgent requests
Preferred Qualifications
- Experience developing internal processes and filing systems
- Associates or above degree in administration; or equivalent experience
- Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 10 – 20 per week
Schedule:
Application Question(s):
- When would you be available to start?
- What interests you about this role?
- What are your short and long-term career goals?
- How do you feel about remote work? Do you have experience working remotely?
- How do you see yourself as a fit for this position? Help us see the connection between the experience on your resume and the job posting.
- Do you live in Delaware, Florida, Maine, Ohio, or Texas?
- Do you have experience using Salesforce?
- How did you hear about Check Off Your List?
Education:
Work Location: Remote