1. Organizes office operations & procedures.
2. Meets and assists staff and the external community in a courteous manner.
3. Maintains calendars of management-level staff.
4. Handles external and internal office communication.
5. Reviews, formats, and edits materials to ensure accuracy.
6. Assists staff with organizing community events.
7. Assists all staff with travel authorizations and reimbursements in a timely manner.
8. Maintains a filing system of all executed contracts and grants.
9. Maintains agency inventory to ensure optimal allocation of resources.
10. Performs data entry and analysis to produce monthly and quarterly reports.
11. Assists with coordinating all internal and external meetings.
12. Maintains all agency conference rooms and lobbies to ensure professionalism and upkeep.
13. Maintains productive relationships with agency vendors.
14. Performs other duties as required or directed.