Our growing IT Consulting company is looking for an Executive Assistant to perform a variety of administrative tasks to support our VP of Technology. The ideal Executive Assistant takes immense pride in getting the job done accurately, brings extreme organization and obsesses over details.
The Executive Assistant will support and function as the right arm to the VP while providing a broad variety of administrative tasks to facilitate the VP’s ability to effectively lead a growing technology team.
Syscon, Inc, established in 1986, provides technology solutions and computer technical support services to our clients. We care deeply about our clients and at Syscon, we foster a culture where our company, employees, and clients grow and succeed together.
As a successful member of our Syscon team, you:
- Care and are compassionate about people, treat clients and each other with respect.
- Empower our clients to use tech and see each task, whether mundane, as an opportunity to help to take away our client’s pain points.
- Have a team mentality - it’s always “we”, never “me” or never a “not my job” attitude. Everyone on our team owns their part. Have no ego, no drama; we’re a team. Nothing is beneath us.
- Ask for help, dive in, and dig deep to find the solutions.
- Take pride in self-initiative, put in the work, show an ownership mentality, and own your part.
- Embrace growth, readily accept constructive feedback, see your mistakes as opportunities to learn rather than seeing them as blame.
- Give and receive feedback (good and bad) and use it to improve self and your work.
What will you do as the Executive Assistant to our VP of Technology?
- Meticulously manage, organize, and prioritize the VP’s schedule, tasks, and to-do items, including ticket management and client updates.
- Manage and maintain a consistent pulse and awareness of the VP’s to-do items to ensure that nothing falls through the cracks, and that all outstanding tasks are followed up on and well prioritized.
- Protect the VP’s time and focus. Track VP’s preferences and information about VIP contacts.
- Promptly respond to client inquiries with professional and clear communication and successfully manage their expectations.
- Schedule and attend client, internal, and sales meetings to take notes and track action items assigned to others and to the VP. Follow up on to-do items that are assigned to others.
- Assist in developing systems to reduce business dependencies on the VP; prioritize inquiries and requests, troubleshoot, and manage conflicts; make judgments and recommendations to ensure effective day to day scheduling.
- Meticulously manage the VP’s email inbox, respond to correspondences, and provide a comprehensive daily recap of email correspondence.
- Provide support in project management, coordinating with other members of projects to ensure tasks are moving forward.
- Coordinate travel arrangements; provide personal assistance to the VP as needed, such as managing personal appointments and handling personal correspondence.
- Assist with scheduling training opportunities, conferences, and workshops relevant to the VP's professional development goals.
You are the right fit if you have....
- High school diploma; advanced administrative courses, training, and certifications is a plus.
- Proven and successful experience as an administrative assistant or executive assistant role in a professional environment.
- Demonstrated professionalism with above average interpersonal and communication skills; excellent email and phone professional etiquette; a plus if you obsess with how things look, how things are worded, and the use of proper grammar.
- Highly organized with an acute attention to detail.
- Proficient in digital notetaking with well-organized notes maintained for efficient recall.
- Excellent time management skills and ability to efficiently prioritize tasks.
- Strong analytical, creative-thinking, and problem-solving skills.
- Self-starter, who successfully initiates activity and works independently and takes pride and accountability in their work product and relationships.
- Self-motivated with excellent project management skills.
- Thrives in a structured environment and is process and system oriented.
- Ability to anticipate and think creatively and with a sense of urgency to situations and events that require quick response or turnaround.
- Ability to successfully function in a high-paced environment and switch gears at a moment's notice.
- Discretion and ability to handle sensitive and confidential information with integrity.
- Possess a growth mindset and a demonstrated desire to build and develop your personal and professional skills.
- Must have excellent computer skills including advanced skills with Microsoft Office.
- Proficiency in virtual meeting platforms (Zoom, Microsoft Teams.)
Bonus Skills
- Some technical knowledge and familiarity with the IT industry.
- Experience with Microsoft 365 Services.
- Proficiency in working with ticketing systems and Jira.
Come grow with us and make a difference! APPLY HERE if you're interested in
- Making a big impact in a small company and fast-growing company
- Working and communicating with a smart team of tech professionals
- We’re a small company and your input will carry a lot of weight in getting things done
Perks & Benefits
- People. Work with a talented, committed, and supportive team
- Excellent medical, dental and vision benefits
- Unlimited PTO
- Remote Work
Schedule: Monday – Friday, 8 am – 5 pm CST
Syscon, Inc. is an Equal Opportunity Employer (EOE) dedicated to fostering a diverse and inclusive workplace.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Application Question(s):
- Describe your advanced Administrative Assistant training, if any:
- Confirm and describe your Internet and Private Office space set up to work remotely:
- Confirm you are able to work Monday-Friday, 8 am - 5 pm, Central Time Zone:
Education:
- High school or equivalent (Required)
Experience:
- recent professional administrative assistant: 3 years (Required)
Language:
- professional fluent English (Required)
Work Location: Remote