Job Overview:
We are seeking a versatile, highly organized, and detail-oriented Office Assistant to join our team. The ideal candidate should exhibit excellent organizational skills, demonstrable experience in a secretarial role, be intuitive to the needs of senior management and work autonomously to provide customized administrative support.
Duties:
- Entering data, maintaining databases, and keeping records,
- Handling internal and external correspondence
- Scheduling appointments, maintaining events calendar, and sending reminders,
- Coordinate all staff travel arrangements (booking airfare, arranging all hotel and transportation accommodations, and generating travel itineraries),
- Able to arrange conference calls, webinars, video conferencing, etc.
- Copying, scanning, and emailing documents, as well as taking notes,
- Ordering office supplies and replacements, as well as managing mail and courier services,
- Running errands as needed
- Personal assistant to senior management,
- Observing best business practices and etiquette
- Prioritizing workload throughout the day
- Other related duties to meet company's daily needs
Requirements:
- Strong ability to take direction, but also exercise independent thought and judgement, while proactively performing assigned tasks
- Proven experience in an office setting or similar role
- Proficiency in computer literacy, including Google Suite
- Strong organizational skills and attention to detail
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize tasks effectively
- Familiarity with basic phone systems is advantageous
- Able to work nights and weekends on occasions
- Experience in event planning or coordination is beneficial
This position offers a dynamic work environment with opportunities for growth and skill development. If you are a proactive individual with strong administrative skills, we encourage you to apply for this Office Assistant position.
Job Type: Full-time
Pay: $12.00 - $16.00 per hour
Expected hours: No less than 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Tamuning, GU 96913: Relocate before starting work (Required)
Work Location: In person